RFQ and suppliers
How to Manage Suppliers: Records, Ratings and Performance
Keep one supplier register, track three simple measures, put every agreed price on a quote or PO, and review your main suppliers each quarter.
Insights
Practical guides to requisitions, approvals, purchase orders and supplier quotes for growing teams.
Approvals and controls
How to Stop Purchase Splitting: Approval Limits That Hold Up
Staff break one purchase into smaller requests to stay under a limit. Here is a policy, a route and a monthly review that stop it without blame.
Procurement basics
The Procurement Process Step by Step, for Beginners
The stages from need to payment, who owns each one, where the time really goes, and how to measure your procurement cycle fairly.
Approvals and controls
Who Can Approve What? Approval Limits and a Spending Matrix
Stop one person signing everything. Set approval limits by amount and type, name the next approver and a backup, and fit it all on one page.
RFQ and suppliers
RFQ vs RFP vs RFI: Which One Should You Use?
An RFI helps you learn what exists, an RFQ gets prices for a known specification, and an RFP asks suppliers how they would solve a problem.
Approvals and controls
Spending Approval Process for Small Nonprofits and NGOs
Budget first, then who approves what: a simple spending approval process for small NGOs, churches and foundations, with a one-page policy and checkpoints.
Procurement basics
Spreadsheets vs Procurement Software: When Is It Time to Switch?
Spreadsheets work at low volume. Here are the signs you have outgrown them, a checklist to test your setup, and what a small business needs from a tool.
Approvals and controls
Who Should Be Allowed to Create Vendors? Vendor Setup Controls
A new vendor record is the first step to every payment. Decide who requests, creates, verifies and pays, and what must be checked before the first transfer.
Approvals and controls
Why Purchase Approvals Take Days (and 7 Ways to Fix It)
Suppliers quote in hours, yet internal sign-off takes days. Most of that time is waiting, not work. Here is how to find it and cut it.
RFQ and suppliers
How to Compare Supplier Quotes: Price, Lead Time, Payment Terms
Put every quote on the same basis, weigh price against lead time, payment terms and risk, and write down why the winner won.
Procurement basics
How to Organise Purchase Requests Before They Become POs
Requests arriving by email and WhatsApp, half complete? Set up one front door, a few mandatory fields and a polite rule for everything else.
Procurement basics
Purchase Requisition vs Purchase Order: What's the Difference?
A requisition asks permission to buy; a purchase order commits you to a supplier. Here is the difference, the full flow and who owns each step.
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